Handling shipments between China and the UK can be very complicated. You have to deal with paperwork, customs, expenses, and logistics—and be aware of deadlines. No matter what size your business is or what stage of global trade you’re in, using smart shipping doesn’t require you to work harder. You must recognize the main steps, use the right tools, and make informed decisions based on your knowledge to improve your logistics. We’ll explain the steps you should follow to make moving goods from China to the UK easier, more efficient and faster.
Why It’s Important to Understand the Process
Try to understand international shipping by thinking of it as a complex puzzle. All the steps involved in bringing your goods from China to the UK include suppliers, freight forwarders, customs agents, and delivery teams. If a part is missing or you can’t figure out how things fit together, you might find yourself facing problems, hidden charges or even missing orders. If you know what to do and how to do it, you won’t feel confused about the next steps.
The most effective shipping method for your items.
There are three primary methods for shipping from China to the UK as freight forwarder by air, by sea, or by express courier (such as FedEx or DHL). Pros and cons are inherent in every method, and you should select one that best matches your needs.
Air Freight
Goods are delivered quickly by air freight, making arrival time within 5-7 days. Even so, air freight is more costly than ocean freight, making it the preferred choice for products that are valuable or require prompt delivery. If your goods weigh less than 500 kilograms, air freight may work out cheaper than you imagine.
Ocean Freight
You should consider ocean freight if you are transporting large items or a high volume of goods. It costs significantly less than flying your goods, but delivery takes anywhere from three to four weeks. You’re also required to determine whether you should use FCL, for Full Container Load or LCL, which stands for Less than Container Load. If your goods won’t fill the entire container, LCL provides you with the opportunity to share space with other shippers.
It helps to plan what you will wear a day or two before. Because ocean freight requires careful scheduling, it is essential to plan, especially during the Chinese New Year period.
Express Courier
Need to send out product samples? UPS, FedEx, and DHL allow you to send your items quickly and reliably. Because they facilitate shipping and customs, they are particularly beneficial for businesses new to importing.
Get to Know the Customs Like a Real Pro
Though customs clearance can look complicated, it doesn’t have to be. The main thing is to keep all your documents arranged. You’ll need the following ingredients for this recipe:
This document from your supplier contains all the details about the goods you are purchasing, including price, value, and description.
Contents of your shipment
A Bill of Lading or Airway Bill is proof given by your freight forwarder or courier of the services you requested.
- The Certificate of Origin confirms the location of manufacture, which is crucial for adhering to trade agreements.
- Certain products, such as electronics or food, require special permits to enter the UK.
- One of the biggest problems is choosing the incorrect HS Code for the goods being shipped. Governments around the world use this code to organize and determine the rates of customs duties on goods. Verify your order with the supplier to prevent errors.
- If the process becomes too complicated, customs, freight forwarders or customs brokers can assist you in completing it.
Be sure to leave extra space in your delivery timeline.
Shipping smarter always includes leaving time for unexpected delays. A wide range of factors, including weather-related issues and congested ports, can lead to delays. Always plan for unexpected problems when you’ve promised a deadline to clients.
A buffer of inventory in your UK warehouse can help your business. With some items ready for sale, you won’t miss out when there are delays with shipping.
Make Sure You Negotiate Carefully With Suppliers
Your supplier plays a crucial role in preparing your shipment. Keep in mind that their top concern is creating your goods, not sending them to you. Often, they will do this by letting you pay for outsourced services. ITohave better control over the business process:
Be sure to ask for FOB terms so your supplier covers transportation to the port and you take care of the next part. Typically, it’s more cost-effective and allows you to schedule your trips at your convenience.
Ensuring the packaging is adequate can prevent goods from being damaged, avoid extra fees at ports, and prevent any issues with air freight. Ensure the packaging is both sturdy and compliant with the regulations.
Get multiple quotes
Don’t pick the first option offered by the supplier’s forwarder. Speak with another company to ensure the first company is not overcharging you. In recent years, tracking technology has made a big difference in shipping. Nowadays, you can watch your shipment as it moves, so you always know its status.
On platforms like Flexport or Freightos, businesses have everything they need to book, manage, and track shipments in one place. You can also find services that automatically notify you of any delays, so you don’t miss anything.
Find Ways to Improve Finances While Keeping Products Valuable
While cost management is necessary, not doing things the right way may hurt you over the long term. If your orders are small from multiple suppliers, consider consolidating them into a single large container.
It’s best to avoid sending your parcel during times of high demand, like holidays or the Chinese New Year. Place your order in advance whenever possible.
Review the Incoterms used to determine who is responsible for each phase of the transportation process. Making your choice FOB or EXW (Ex Works) clarifies when you are responsible for the goods.
Conclusion
You don’t have to get lost when shipping goods from China to the UK. When considering your shipping alternatives, preparing your documents, allowing extra time in your plans, and utilizing available technology will help you handle things smoothly and efficiently.
Sure, smarter shipping saves you money, but its main benefit is making your supply chain compatible with your business. Calm yourself, follow the suggested steps, and you’ll soon find that the steps are not so scary. You are doing fine!
