What Features Do You Need In a Time Card Calculator?


Time cards are a necessity for any business, large or small. From payroll to rentals or healthcare and everything in between, it is essential to keep track of time spent working for different jobs. Of course, manually tracking data by hand can be time-consuming and error-prone.

Calculating the time you spend on projects and accurately billing clients is a hassle, but a time card calculator can take all of the hassles out of the process. However, choosing the right one is a challenge. Here are some features to help you make the right decision.

Features to Consider

There are many time card calculators out there, but the best one is the one that will tell you how much time you have left or how many steps you have completed. It will also tell you if your goal time has been reached or if you can do more.  But, an excellent time card tool will help you in smooth functioning when you perform the acts mentioned below.

Timesheet on Any Device

A popular time calculator tool will allow you to create a template on any device so that you can enter data into a web application or software whenever it’s convenient for you. This feature makes it easy to create a template to request timesheets on small businesses and individual employees. It can also be helpful when you are trying to simulate a scenario where there would be different workforces worldwide, and the payroll must match in the different places.

Time-Based Input

The features of time calculators can vary greatly. But, one thing stays constant: a time-based input and an output that can be either a 24-hour clock like a clock face or a digital display like on a digital assistant like Apple’s Siri or Google’s Now. These calculators can be of use for anyone who regularly schedules appointments, homework, or jobs.

Performing Action on Requests

You should receive an email notification that you can check and accept or refuse when a team member requests time off. You must be able to see what time off demands have been submitted. As a complete report, you should see requests, transfers, and records for teams and individuals.

Viewing Team Calendar

Check who is working and who is on vacation, and make the possible scheduling adjustments. Team plans are beneficial for ensuring that work is completed, especially during holidays or busy times. And a good time calculator must have this feature.

Remote Team Management 

Since you are not geographically in the same space or building as your colleagues, you would be accountable for recording your hours as a remote employee. A time card calculator will allow you to keep track of your hours. If your boss doesn’t already have a structure in effect, you can conveniently hand it back to them at the end of each week using the spreadsheet for all the hours worked.

Track Overtime

Overtime laws in the United States say that an employee can get paid for working additional hours over 40 per week. The issue is whether or not the employee worked longer hours than 40 hours in a workweek. A timesheet can answer this problem as a time calculator offers you the feature to manage over time (if any).

Manage Timesheets on the Go

Managing timesheets is a time-sucking task on any business’s payroll. This is true for any business eventually, whether you are a small business owner or an online entrepreneur. Timesheets aren’t just another expense that your accountant should register. They should be considered an investment that will improve your business in the long run and provide real cash value for the time you spend on them. Don’t worry about that; great time management software would do the job. 

Some Tips

  • It should be understandable and easy to read.
  • Your employer would prefer something more electronic; they may accept it as long as it is convenient for you to use.
  • Make sure the time calculator is compatible with your company’s payroll process.
  • Check out the customer service rating.

Why Choose a Time Duration Calculator?

With a time card calculator, you can quickly calculate payroll based upon hourly project rates, task times, client-provided information, as well as track expenses without having to update your timesheet or payroll information twice. Most importantly, you can do it all online, as no spreadsheets or manual tracking systems are required.

Summing Up

Timecard calculators are handy to learn time management and allocate your time efficiently. The time allocation problem is usually posed as a matter of allocating time in short intervals and as many pieces as possible in such intervals. It would help if you considered working hours, working weekdays, holidays, vacations, family visits, etc.

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